Features to Look For in Document Sharing Software
In the past sharing documents with colleagues involved printing out documents or physically distributed them. This was unproductive and often led to errors and miscommunication. Modern alternatives include file-sharing software that permits employees to upload or download different types of files through the internet or on a network. The best document-sharing programs have features such as version control, central data storage and real time collaboration. This makes it easier for the project manager to distribute information and manage their projects in real-time.
The ideal file-sharing tools also offer IT control over content to stop sensitive or insecure data from being shared and to ensure that all users are operating with the latest version of each file. Cloud-based software allows for multiple permissions, which helps maintain security and prevent leaks of data.
Version tracking is a vital feature of any document sharing software and many vendors have incorporated this feature into their systems to assist teams avoid replicating or working on old versions. Look for it in platforms that support popular applications like Office, CAD files or even videos and images.
The most advanced document sharing apps also offer seamless collaboration. They are easy to use and offer satisfaction starting with the onboarding process all the way through to day-today use. Look for an easy-to-use interface and the ability to search for specific phrases or words in titles and body text and also to filter by upload date and last-modified date as well as file type and other. Platforms should be able sync the files on your local machine to the cloud for the greatest efficiency and ease of use.
